If your company employs a remote workforce, you know that it’s not always easy managing their time and attendance. Luckily, an employee self-service (ESS) system can help ease this burden. These systems make it easier for managers to clearly see when an employee is clocking in and out and can even help them oversee the projects they’re currently working on. Remote employee time tracking is just one of many benefits of an ESS. Comprehensive systems also allow you to manage benefits, access paystubs and track expenses.
Remote employee time tracking with employee self service
If your company has been struggling with how to track remote employees’ time, an ESS is your answer. These systems can be used wherever there’s access to the internet – at home, on the road, or at another office branch. Employees log on to the internet through a company-specific URL and can punch in and out, request time off, or track their mileage.
How to track remote employees time
A remote attendance system helps companies better understand when their employees are on the clock no matter where they are in the world. Project management becomes so much easier when you know the hours your team members are available and how their time is spent throughout the day. It opens the lines of communication, helps ensure employees are putting in their full work hours and gives managers real time insight into the effectiveness of each member of their remote workforce.
It can also help improve team management for companies who have employees working at multiple locations or on multiple job sites. You no longer have to wait on reports from paper time punches or miss shift coverage from an absent employee who was never recorded. Remote employee monitoring gives managers true insight to what’s happening at all times throughout the work day.
Employee self service
Not all employee self service systems are created equally. You want to find an option that gives your company the flexibility it needs to track time automatically, manage benefits, run real time reports and, most importantly, is easy to use for the entire team.
Attendance on Demand is an ESS that embodies these features and gives your management team better insight into how your remote workers are contributing to daily business operations. One of the best parts is that it’s cost effective for small businesses. There’s no need for hardware or software, maintenance fees, or licenses. Simply pay a month subscription fee and only pay for the employees you are actively managing. This powerful time and attendance tool is available wherever and whenever managers and employees alike need to track time and manage the workforce.
Paytech can help you get started with Attendance on Demand. Learn more here.
Time tracking apps
Obviously, time tracking looks different for hourly and salaried employees. However, many ESS systems can be customized to allow your hourly employees to clock in and out, while still giving the option for salaried employees to track time to multiple projects.
Automatic time tracking for remote employees doesn’t have to be complicated. It’s all about having the right system in place to make it easy for your employees to communicate with you. An ESS provides an opportunity for your team to inform management on their day to day activities wherever and whenever they are working.
Geofencing allows you to add a location to a remote employee’s time punches. This can be beneficial for construction employee time tracking where work needs to be at a job site or for home healthcare professionals going in and out of patient’s homes.
Geofencing is basically a tracking capability that uses a pre-set virtual boundary, based on a gps location, to say where punches are and are not allowed. This lets you ensure that your employees are where you need them to be and prevents time theft. Remote employees who have to report to a physical location can’t punch in and out unless they are actually near the location.
Remote employee monitoring best practices
Aside from simply time monitoring, there are other best practices to incorporate if you manage a remote workforce. These tips can help you keep the team engaged and productive, no matter where they’re working in the world.
Establish Remote Employee Onboarding
The onboarding process is important for all employees, but it may be even more so for employees who aren’t reporting to the office every day. You want to make sure they fully understand their roles and expectations. It’s also important that remote employees are aware and onboard with all company processes like time tracking and communication expectations.
Setting up an employee in an ESS system is the first step to a clear and efficient onboarding process. The employee has a space where they can manage their time, access their paystubs, and track any expenses they may have. This is all information pertinent to new hires that can be accessed in one easy location online.
Have a Schedule for Regular Communication
Communicating with remote employees is essential to keeping them on task and productive. Having regular check ins scheduled can help employees stay focused and gives management an opportunity to ask questions and assign new responsibilities.
It can also be beneficial for remote employees to have access to a chat function like Google Chat or Slack so they can have quick and easy conversations with other employees. In an ESS, you can create custom messages and share information like who an employee should contact and the best way to reach out to them.
Ensure Benefits are Tracked Accurately
Benefits are important to all employees, but tracking them can be complicated. That’s even harder when you can’t see when an employee is out of the office with sick or vacation time. An ESS can make this easier with detailed reports that can be accessed by both the employee and management.
This allows everyone to be on the same page about what benefits are available and ensure the employee is paid correctly for any time off they are taking. Implementing an ESS can really help improve multiple facets of a small business’s payroll process.
Who needs remote employee time tracking solutions?
There are so many remote teams that can benefit from an employee time tracking solution. Job sites are made more efficient through a construction time tracking app. Digital agencies can use remote time tracking to work with the most talented employees from all over the world. Sales teams can clock their hours and track expenses when they’re out on the road. If you have any remote workers, you should explore the many benefits of remote employee time tracking through an ESS.
PayTech’s Employee Self Service & Time and Attendance Solutions
If you still have questions about an Employee Self Service system and how it could work for your business, reach out to the experts at Paytech. Our team specializes in designing solutions to help you manage time and attendance as efficiently as possible.
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